# Admin 

## Creating an AI Labs Organization 

Admins can initiate the creation of a new **AI Labs Organization** directly from the **AI Labs** section available in the sidebar.

![Create_AI_LABS](images/ai-labs1.png)

Click on the **Create Organization** button to begin the setup process.

![Create_Organization](images/ai-labs2.png)

---

## Configure Organization Details

Admins must provide the following details:
- **Organization Name**  
- **Description**  
- Select a **Plan Type** (Committed or Hourly)

![Name_Organization](images/ai-labs3.png)

---

## Plan Selection

Admins can choose between:
- **Committed Plan** – For long-term, fixed-duration usage with discounted pricing.  
- **Hourly Plan** – For flexible, on-demand usage billed hourly.  

After selecting the desired plan, click **Create** to proceed.

![Plan_Details](images/ai-labs4.png)

---

## Organization Dashboard

Upon successful creation, Admins are redirected to the **Organization Home Page**, where they can manage:
- Courses and Members  
- Resource Monitoring and Utilization  
- Organization Settings  

![Landing_Page](images/ai-labs5.png)

:::info Note
Only Admins have permission to create and configure an **AI Labs Organization**.
:::


## Organization Overview

Admins can view and manage all **Organization details** from the **Overview** section of the **Organization** dashboard.

![Overview](images/overview.png)


---

### Stop the Organization

Admins have full access to **stop the Organization** by clicking on the **settings** icon and selecting **Stop Organization**.

![Stop](images/stop_icon.png)

A confirmation pop-up will appear before proceeding.

![Stop Confirmation](images/stop_organization.png)

Once stopped:
- All resources (Instances and Inference) launched within the Organization will also be stopped.
- Students and users will **not** be able to access or create resources (Instances and Inference) until the Organization is started again by the **Admin**.
- Students can still create **Datasets** even if the Organization is stopped.

![Stop](images/stopped_state.png)

:::info Note
- Only **Hourly** Organizations can be stopped.  
- **Billing** for the Organization automatically **pauses** when stopped and **resumes** once restarted.  
- This operation can only be performed by an **Admin**.
:::

---


### Free up resources

Admins can manually free up compute resources in an AI Labs Organization by using the Free up resources option. 

To free up resources, click on settings button and then select **Free up resources** option. 

![Free up](images/free_up.png)

![Free up modal](images/free_up_modal.png)

:::note
1. All **compute services** (Instances and Inference) in the organization will be stopped.  
2. **Datasets** for courses, modules, or courseware will **continue to incur charges**.  
3. **Student-launched datasets** will also keep billing active.  
4. After restarting instances, **installed packages must be reinstalled**.
:::  

---

### Start the Organization

Admins can restart the Organization anytime by clicking on the **Start** button.

![Start](images/start_popup.png)

Once started, all members regain access to their assigned resources.

---

### Convert to Committed 

Admins can **convert the Organization plan** from **Hourly** to **Committed** by selecting the **Convert to Committed** option under the settings icon.

![Convert to Committed](images/convert_to_commited.png)

A pop-up will appear for plan and renewal selection.

Admins can choose from the following **Renewal Policies**:
- **Auto-Renew** – The Organization automatically renews on the selected committed plan.  
- **Auto-Hourly** – The Organization converts back to an Hourly plan after the committed period ends.  
- **Auto-Delete** – The Organization will be deleted once the committed period ends.

![Convert to Committed Popup](images/com_popup.png)

:::info Note
Once converted to a **Committed** plan, the Organization **cannot be stopped** until the commitment period ends.
:::

---

### Committed Settings

Admins can update the **Committed Plan** and **Renewal Policy** from the **Committed Settings** section by clicking on the **Edit** icon.

![Committed Settings Button](images/edit_com_icon.png)

A configuration pop-up will appear to adjust plan and renewal options.

![Committed Settings](images/edit_com_plan.png)

---


## Groups

Admins and users with appropriate permissions can create **Groups** to manage resource access and plan configurations for specific sets of members within an existing **AI Labs Organization**.


### Steps to Create a Group

#### 1. Navigate to the Groups Section
From the **Organization Dashboard**, click on the **GROUPS** tab to view all existing groups.Then click on the **Create Group** button.

![Create Group](images/create_group.png)

#### 2. Enter Group Name
Provide a **unique and descriptive name** in the **Name** field.  

![Create Group Button](images/create_group_button.png)

#### 3. Configure Access Control (Services)
Under the **Access Control** section, select the **services** for which access should be granted.  
Define the **permission level** for each service by checking the relevant boxes.

| Service | Read | Create | Update | Delete |
| :--- | :--- | :--- | :--- | :--- |
| **Node** | ☐ | ☐ | ☐ | ☐ |
| **Storage** | ☐ | ☐ | ☐ | ☐ |
| **Inference** | ☐ | ☐ | ☐ | ☐ |
| **External Integration** | ☐ | ☐ | ☐ | ☐ |
| **API Token** | ☐ | ☐ | ☐ | ☐ |

---

#### 4. Configure Plan (Resource Allocation)
In the **Plan Configuration** section, select the **plans** that will be available to group members.

For each selected plan (e.g., `GDC.H100.5g.5.9GB_SXM`), configure:

- **Max Instances per Student** – Maximum number of instances a *single member* of this group can launch for the plan.  
- **Max Instances per Plan** – Total number of instances of the plan that *all members combined* can launch within this group.

---

#### 5. Finalize Creation
After reviewing all settings, click **CREATE** to save and activate the new group.


:::info Note
Only users with **Admin permissions** can create, edit, or delete groups within an AI Labs Organization.
:::


## Members Administration

Admins can add, manage, or remove **members (students)** from the Organization.

To add new members, click **Add Member** and invite users by their **email address**.

![Add Student](images/addmem.png)

:::info INFO 
While adding members  necessary permissions are granted to members. Advanced options can be used to assign specific policies.
:::

![Add Student](images/add_members.png)

:::info Note
Admins can add one or multiple members at once by uploading a **CSV file** and optionally selecting *Advanced Options* for policy assignment.
:::

All student accounts can be managed through the **Actions** menu in the Students Listing.

![Students Listing](images/Student_Listing.png)

---



## Courses Management

Admins/Professors can access the **Courses** section to **view**, **add**, or **manage** all course documents associated with the Organization.

![Courseware](images/course_overview.png)

Enter the **Course name**, **description**, and **Professor** details to create **Course**.

![Create Course](images/create_course.png)

Admins/Professors can **update** the **Course** details by clicking on the **Edit** button.

![Courseware](images/courseware.png)

Admins/Professors can module by clicking on the **Add Module** button. 

![Add module](images/add_module.png)

After clicking, a modal appears that asks for **module name** and **files** to be uploaded. Then click on **Add** button.

![Add Module Modal](images/add_module_modal.png)

From the **Settings** tab, Admins can add or remove student from the Organization.

:::tip
Only the members added in the settings tab can access the respective course
:::

There are two options to add Students:

- By Group

![Add By Group](images/add_by_group.png)

- By Student mail

![Add Module Modal](images/add_by_student_mail.png)

From the **Shared Datasets** tab, Admin can see the list of datasets created and can create a new one by clicking on **Create Dataset** button.

![Create Dataset](images/create_dataset.png)

![Create Dataset Modal](images/create_dataset_button.png)

:::info
Shared Datasets will be shared to all the students who have access to the course.
:::

---

## Activity Timeline

Admins/Professors can track all **activity logs** for the Organization from the **Activity Timeline** tab.

![Activity Timeline](images/Activity_Timeline.png)

This helps monitor actions such as resource launches, member additions, and configuration changes.

---

## Monitoring 

Admins/Professors can access the **Monitoring** tab for **real-time insights** into:
- Resource usage  
- Performance metrics  
- System health  

across the entire Organization.

![Monitoring](images/monit.png)

---

## Resource Utilization

Admins/Professors can view complete **resource utilization** for all members under the **Resource Utilization** tab.

![Resource Utilization](images/resource_util.png)

This section displays every resource (Instances, Inference, Datasets) launched by Organization members.

---

## Deletion of an Organization

Only **Admins** can delete an Organization.

To delete:
1. Click the **settings** icon.  
2. Select **Delete Organization**.  
3. Confirm the deletion in the pop-up dialog.

![Delete Course](images/del.png)

Click **Delete** to finalize the process.

![Delete Course](images/del2.png)

:::warning Important
Once deleted, all Organization data and resources will be permanently removed.
:::


---